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>
> Q1. In word 97, I want to rename a bunch of styles. I use
> Format|Style|Organizer|Rename, to rename highlighted styles. However, this
> is not working.
>
> For example, I want to rename "List 2" to "Numbered Next" So, using the
> Rename button, I delete "List 2" and type "Numbered Next." Unfortunately,
> what I end up with is a style called "List 2,Numbered Next." How can I
> rename these styles?
>
I believe Geoff is right--you can't rename these styles, but you can add new
names that refer to the same style. If you paste text in that already is
tagged with either of the style names, it will take the style as defined in
the existing document.
> Q2. The document in question has a bunch of styles called
> "Heading n," where
> n is a number 1-9. Certainly, my document does not have nine levels of
> headings (that would be a complex document indeed!). How can I remove all
> "Heading n" styles? I want to remove them all because I plan to
> replace them
> with styles named "Head n."
>
The thing to be aware of for these styles is that they all have an outline
level attached to them. Have you played around with Outline view in Word?
It's very powerful--an extremely quick way to completely reorganize your
document, or just move one section to a new position.
Bottom line for both of these issues: You cannot delete or rename the built
in styles, but you can prevent them from appearing in your document. In
Format->Style, change the list to show Styles in use. The other styles all
come from the normal.dot. As far as I know, five styles will always remain
in the style dropdown list on the toolbar: Default Paragraph Font, which
removes any character style; Normal, which most other styles are based on;
and the heading styles 1-3.
To actually remove styles from this list, you can select the style and click
Delete in the Style dialog (if it's user defined). To remove built-in styles
(other than the five listed), the only tool I know that does the trick is an
add-on called WOPR (Woody's Office Power Tools). Check them out at http://www.wopr.com. Their formatting menu does a lot of style management
for you.
> Q3. Positioning more than one graphic per page by floating gets hairy when
> the graphic approaches the top of bottom of a page. There seems to be a
> force-field in place that bounces the graphic all over creation.
> Fortunately, I locked the anchors on my graphics. How can I place graphics
> with certainty first time, and, as I add text, how do I prevent
> the graphics
> (which move with the text) from getting bounced out of position as they
> approach the top or bottom of a page. This is causing me a tonne
> of rework.
>
I have never been satisfied by the floating graphics in Word; it always
seems to unpredictable and nasty. My solution is to put all graphics inline
with text. Then you can treat them like any other paragraph.
I also avoid cutting and pasting graphics into Word--doing so makes your
file huge and subject to corrupting. Here's my graphics strategy:
1. Do all callouts/whatever necessary to get a finished graphic in a real
graphic editor (Visio, Photoshop, PSP, Snagit, whatever), and save the file
in a format Word can read (and the list is fairly long).
2. In the Word document, put the cursor where you want the picture, and
click Insert->Picture->From file. Find your picture and click OK.
3. Select the picture, right-click it, and click Format Picture.
4. On the Layout tab, make sure Inline with Text is selected--select it if
not.
5. On the Size tab adjust the size as desired.
6. Click OK and return to the document.
7. Change the paragraph containing the picture to a Picture style (a custom
style I've created that I use for this purpose) that provides the layout I
want for this document (generally centered with spaces before and after)
8. Insert the caption.
Using this method, I never have problems with graphics in Word.
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