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--- Karen Gloor <karen_gloor -at- yahoo -dot- com> wrote:
> Scenario:
>
> I schedule a meeting 2 weeks ago to discuss options
> for presenting Release Notes (I had received some
> feedback indicating that a change was needed).
Karen...
My experience.
People attend meetings when there is something it it for them. "In it
for them" is either that it saves them work or prevents additional
work.
To be honest, based on the way you phrased this question, if I
receive an invite, I'll think to myself..."options for presenting
Release Notes...hmm...she's the tech writer, her job is to know what
the options are and to pick the best one."
Now, turn it around and say "The meeting is to discuss ways that
subject matter experts will be required to submit their knowledge for
the development of release notes."
Now, I think..."WHAT ways...am I goinig to have to write stuff? Do a
demo? Is this more work for me? I better get my butt in that meeting
to make sure that I don't end up doing more than absolutely
necessary!"
Unless the recipient is very secure in their position and can decline
meetings with impunity, they'll always reply that they'll be
there...makes them seem like a team player. When it comes time for
the meeting, they'll come up with a reason that they had something
else that was much more important.
I don't know your infrastructure capabilities, but might offer, as an
alternative, a dialin bridge so that attendees can, if they want,
call in my phone, yet continue to work in their office. I do this
alot, did it this morning. I put my phone on mute, listen while I
work, contribute when I have something to say.
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