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Linking the graphic to a Word document makes for a much smaller Word
file than if you imbed the image, of course.
There are so many things to take into consideration when you place
graphics in a Word file. Some are:
1. File size. Linking instead of imbedding graphics makes your Word
document much smaller. However, Word remembers the path to the linked
graphics; if you move the Word document from one PC to another--PC to
file server, server X to server Y, etc.--Word does not update the linked
file paths. You must move the graphics to the new location and re-set
the links so that Word now knows where to find those files.
2. Word defaults to set linked or imbedded graphics to "Float over
Text." This is not the way to go. The best way is to set the graphics in
line with the text body of the file. This anchors the graphic to the
specific location you intend for it in the document.
3. If you imbed graphics, you can reduce your file size by "tricking"
Word. Use Insert|Picture|From File to place the picture. Highlight the
graphic; use Control-X to delete it. Go to Edit|Paste Special and choose
the Picture option. This prevents a lot of application overhead, or
bloat, from being imported with your picture. The image, however, is the
same--in size and quality.
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Word will let you edit any graphic imbedded in a Word file; it just uses
Picture Toolbar in Word to do it. If you imbed a file in its native
format, it may open that file in the native application if you edit it
(Visio files, for example). If your picture was built by a non-Microsoft
application, this may not happen.
Don White
804.795.2914
whitedh -at- attbi -dot- com
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