Re: Going from Word to Pagemaker ...and back ...or not

[Dick Margulis <margulis -at- fiam -dot- net>]

Howdy, Howdy! [yes, that is undoubtedly awfully old to you, but my brain 
is on autopilot tonight and I can't help myself]

Let's start at the beginning. PageMaker does not have proprietary fonts. 
Any font available to PageMaker is available to Word. However, that has 
nothing to do with your issue.

You can work in the program of preference and move copy seamlesslessly 
back and forth between Word and PageMaker. Here's how:

1. Set up a template in Word that uses EXACTLY the same style names as 
those used in the PageMaker documents. You can change the style names in 
either program to make them match. The important thing is that you make 
them match.

2. Use whatever fonts you want in defining the Word styles. Fonts are 
irrelevant in this process.

3. In Word, always use styles (avoid Normal) for every paragraph. The 
only manual overrides you should be applying are to make a word or 
phrase bold or italic. If you need to use small caps, it is best to put 
a marker in the text (maybe a string of four Xs before and a string of 
four Ys after or some such), and do the small caps conversion manually 
in PageMaker.

4. In PageMaker, place the text cursor in a story. (A story is a basic 
unit in PageMaker. A publication may have multiple stories, including 
separate stories for each figure legend, table caption, running head, 
footer, etc. But generally the main text of a chapter is a single story.)

5. File > Export > Text. In the dialog, check the Export Tags box 
(maybe--see note below). In the Save As Type dropdown, choose Rich Text 
Format (RTF). Save each story this way.

6. When you open the RTFs and attach your Word template, the paragraphs 
will be in the styles you set up. Edit as needed and save.

7. In PageMaker, use the File > Place command. Put the text cursor in 
the story you want to replace. In the Place dialog, select the Replacing 
Entire Story radio button. Check the Read Tags box (see note below).

That's about all there is to round-tripping between Word and PageMaker. 
Do the layout in PageMaker. Don't bother with it in Word, as it will not 
be retained.

If you have tables, work them in Word or Excel and save them as EPS 
files for placement as graphics in PageMaker.

NOTE: If you are careful about keeping style names identical, you do not 
need to export or read tags. If you have people who are untrainable, 
though, use the tags. These appear as bracketed labels in the exported 
text and they must be left intact for reimportation. They are plain 
text, however, and you can easily duplicate or change them in Word. In 
other words, there are two ways to do this--with tags or with 
styles--and you can use whichever method you prefer.

Dick



Howdy Davis wrote: