RE: Showing the project timeline to everybody [SOLVED]

[MList -at- chrysalis-its -dot- com]

All,

Thanks to Yvonne (responding off-list, within moments of my 
request), the solution (at least for MS Project 2000) is:

Edit > Copy Picture

It allows you to specify the date range that you want 
captured, the rows that interest you, and the output 
(we chose .gif for now).

Note, if you have a big chart, you MUST click "Selected Rows".
Otherwise, the function will try to take a "screen" view, 
while at the same time trying to satisfy your requested date 
range... then it'll complain that the picture you are requesting 
is too big for many applications (because it'll be much bigger 
than a screen).

If you choose selected rows, you get everything you want in 
a zoomed-down gif. When you zoom it up, all the detail is 
perfectly preserved for the full range that you needed.

USAGE NOTE:
I wanted this because I (the lone writer) am finally formalizing 
my planning in a planning document that will go to other 
departments. Part of that planning package is a Content Specification 
for all the docs that are being created/updated for the current 
project, and the other part is the schedule/timeline with all 
the milestones and responsibilities depicted (a la MS Project 
Gantt view).  They get to ponder it and sign-off.

Other people wanted it for their own reasons, but mostly so 
that the various managers could stop killing trees and 
burning engine time on the expensive color printer, when giving 
people their personalized planning/scheduling charts.

We assign different colors to people in our groups, so 
they can easily follow their own involvement/commitments 
in the overall planning, thus everybody needs to see the 
chart in color.

Nobody has formal training; anybody using MS Proj here picked 
it up on the fly, so nobody recognized when they were looking 
right at this solution.  Hope it proves useful to others.

/kevin

> -----Original Message-----
> From: MList -at- chrysalis-its -dot- com [mailto:MList -at- chrysalis-its -dot- com]
> Sent: October 9, 2003 10:39 AM
> To: TECHWR-L
> Subject: Showing the project timeline to everybody
> 
> 
> 
> All,
> 
> If one person has MS Project and wants to show the Gantt 
> representation of a project to a lot of others, in a Word 
> document, what's the best approach to doing that?


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