TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
Subject:RE: Items in a Series and Comma Use? From:"Nuckols, Kenneth M" <Kenneth -dot- Nuckols -at- mybrighthouse -dot- com> To:"John Bartol" <johnbartol -at- shaw -dot- ca>, <techwr-l -at- lists -dot- techwr-l -dot- com> Date:Mon, 30 Jan 2006 12:35:14 -0500
John Bartol wrote...
>
> You know, Al, I agree with you about this and the other examples to
> which you replied. According to the 'rules', there should be no
> confusion as to the intent of the sentences.
>
> But...
>
> It's a simple fact that people in general do not always know all of
the
> rules. The use of the final comma, while redundant when following the
> traditional rule, serves to eliminate confusion over the intent of the
> sentence.
>
> Personally, I use the final comma if it makes the sentence more
> understandable; sometimes I just reorganize the sentence... it depends
> on the subject matter, the audience, and (if it exists) the style
guide.
> The important thing for me is to ensure that there is *no* potential
for
> confusion in the final product -- that's what really matters in the
> final analysis.
>
To further emphasize John's point, Al and other "old school" journalists
need to realize that we increasingly write for an audience that includes
more and more non-native readers and speakers of English. Whether we
like it or not, whether it confuses us or not, never has been and never
should be acceptable to dictate the way we wish to document something.
In the case of the current discussion, we always have to presume that
there's some non-native reader who was taught the classic "academic
English" rule that omitting the comma meant the items represent a single
unit (i.e. peanut butter and jelly).
The manager of my department (my editor) comes from the same journalism
background as Al and other "when in doubt leave it out" proponents and
prefers not using the comma. However, there are enough situations where
there is a legitimate chance of misinterpretation (especially by
non-native readers) that more often than not we leave the final comma
in. When the comma is omitted from a book dedication it may be cause for
humor in ivory tower circles; if the comma is omitted from the
instruction manual used by a non-native transmission technician,
someone's car might come to a sharp and unexpected stop in the middle of
the freeway--and there's nothing funny about that.
CONFIDENTIALITY NOTICE: This e-mail may contain information that is privileged, confidential or otherwise protected from disclosure. If you are not the intended recipient of this e-mail, please notify the sender immediately by return e-mail, purge it and do not disseminate or copy it.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Now Shipping -- WebWorks ePublisher Pro for Word! Easily create online
Help. And online anything else. Redesigned interface with a new
project-based workflow. Try it today! http://www.webworks.com/techwr-l