[Author Prev][Author Next][Thread Prev][Thread Next]
[Author Index (this month)][Thread Index (this month)][Top of Archive]

Re: locking out styles in MS Word

Subject: Re: locking out styles in MS Word
From: "peri jstar" <jstar99 -at- gmail -dot- com>
To: "Diana Ost" <Diana -dot- Ost -at- msmcorp -dot- com>
Date: Tue, 15 Aug 2006 12:06:05 -0500

Forgive my lack of knowledge! Where exactly is the "lock styles" option? I
tried Tools > Protect Doc and am only offered options for Tracked Changes,
Comments, and Forms. My version of Word is 2002...

Thanks so much!

On 8/9/06, Diana Ost <Diana -dot- Ost -at- msmcorp -dot- com> wrote:


Hi:
Peri asked about locking styles in Word, which I do when I send out a
document to reviewers. I do this for two reasons:

1. Prevent Word from "picking up" a bunch of "trash" styles from the
other reviewer's Normal template (such a pain to remove them all later).

2. Enforce using "Track Changes" when the reviewers make their edits to
the document. This saves me time when I don't have to do a "document
compare" to figure out what changed.

It does have some drawbacks. If there are styles that are either not in
the original template or that you have updated, Word will "offer" to
remove them when you protect the document. (Select No.) Having a really
clean template prevents this problem, I found.

You do have a choice to only protect the styles, if you like, or you can
allow tracked changes or only comments from the reviewers.

I use it primarily when I have a lot of reviewers adding comments to a
single document, mainly because I really hate stripping out all the
extra styles and reformatting the document every time. It doesn't have
anything to do with enforcing a style guide either. Since I write mainly
policies and procedures, my subject matter experts, not being IT folks,
have varying amounts of expertise with computers, including Word.

My $.02.


Diana Ost
Technical Writer/Reporting Analyst
Production Administration
Market Street Mortgage Corporation
diana -dot- ost -at- msmcorp -dot- com
Phone (727) 431-7209
Fax (727) 724-9096
2650 McCormick Drive, Suite 200
Clearwater, Florida 33759





This message and any attachments may contain confidential or privileged
information and are only for the intended recipient of this message. If
you are not the intended recipient, please notify the sender by return
email or phone, and delete or destroy this and all copies of this
message and all attachments. Any unauthorized disclosure, use,
distribution, or reproduction of this message or any attachments is
prohibited and may be unlawful.



^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

WebWorks ePublisher Pro for Word features support for every major Help format plus PDF, HTML and more. Flexible, precise, and efficient content delivery. Try it today! http://www.webworks.com/techwr-l

Easily create HTML or Microsoft Word content and convert to any popular Help file format or printed documentation. Learn more at http://www.DocToHelp.com/TechwrlList

---
You are currently subscribed to TECHWR-L as archive -at- infoinfocus -dot- com -dot-
To unsubscribe send a blank email to techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40infoinfocus.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/techwhirl/ for more resources and info.

References:
RE: locking out styles in MS Word: From: Diana Ost

Previous by Author: templates vs. documents with MS Word
Next by Author: Re: Reviewers who don't review
Previous by Thread: RE: Locking out styles in MS Word?
Next by Thread: RE: Page Margins in Word

[Top of Archive] | [Author Index (this month)] | [Thread Index (this month)]

What this post helpful? Share it with friends and colleagues:

Sponsored Ads