RE: Styles and style sheets

["Lauren" <lt34 -at- csus -dot- edu>]

Numbered lists would come back with problems at one organization and custom
styles would come back with "<my style> + <some formatting>."  The
organization did have a script that would restore Normal.dot so I could only
protect my document by using a new template.  Nobody else had access to my
template, nor would they have been permitted to install the template on
their systems.  I would build my document with my template and it would
always come back with Normal.dot attached to it and messed up styles.
Reading the document did not seem to pose a problem, but I had a manager
that would change my document at night while working from home.  It was
stupid and it was not a typical situation for most of the organizations that
I have worked with.  I usually do not have a problem using and changing
default styles in Word, but in this case of the editing micro-manager, I had
difficulty protecting the document.

Lauren

> -----Original Message-----
> From: techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com 
> [mailto:techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com] On 
> Behalf Of Cloy Tobola
> Sent: Friday, February 09, 2007 1:50 PM
> Cc: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Styles and style sheets
> 
> So, is part of the solution using styles with unique names?
> 
> I've always avoided the "Heading 1" styled names, and created 
> unique names -- BodyText for general text, L1, L2, L3 for 
> outline styles, etc.
> 
> -Cloy
> 
> Lauren wrote:
> > My experience at some organizations with newer versions of Word is 
> > that when I create a document on my system and fix all of 
> the styles, 
> > then somebody else opens the document, the styles get 
> changed back to those in Normal.dot.
> > Now this was happening with table styles and lists.   I 
> don't know if it was
> > an O/S issue or Word version issue.  But it was frustrating 
> and I am 
> > well aware that there really is no way to fully protect a document 
> > when other people change it.  Especially if other people make 
> > formatting changes and Word creates new styles to support those 
> > changes.  Embedded styles used to be more rigid so that 
> authors could 
> > have more control.  Now anyone editing the document can 
> change the style.
> > 
> > Lauren
> > 
> > 
> >> -----Original Message-----
> >> From: techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com
> >> [mailto:techwr-l-bounces+lt34=csus -dot- edu -at- lists -dot- techwr-l -dot- com] 
> On Behalf 
> >> Of Eddie VanArsdall
> >> Sent: Friday, February 09, 2007 5:54 AM
> >> To: techwr-l -at- lists -dot- techwr-l -dot- com
> >> Subject: Styles and style sheets
> >>
> >> Lauren wrote <<A Warning about templates.  When you attach 
> a template 
> >> and check the "Automatically Update Styles" checkbox and somebody 
> >> else opens the document but does not have the template, then Word 
> >> will attach "Normal.dot"
> >> and jack your document for you.>>
> >>
> >> This will only happen if the user who opens the document 
> consciously 
> >> opens the Templates and Add-Ins window and turns on the 
> >> "Automatically Update Styles" option. In that case, Normal will be 
> >> attached unless the user selects a different template, 
> because Normal 
> >> is the default template shown in the Document Template field.
> >>
> >> The "Automatically Update Styles" setting isn't turned on 
> by default. 
> >> Even if you turn it on, it's turned off the next time you 
> open Word. 
> >> So what you're describing doesn't happen without user 
> intervention, 
> >> and your average user isn't even aware of this practice.
> >>
> >> <<It used to be that documents could be saved with an 
> "embedded style 
> >> sheet," but those days are gone apparently.>>
> >>
> >> Documents produced in Word and other tools do have embedded style 
> >> sheets.
> >> That's how they maintain their styles when different 
> people work on 
> >> the document. Web pages can also have embedded style 
> sheets, though 
> >> it's better to use link or import to reference an external file.
> >>
> >> Styles are part of each document's properties, and that's 
> why you can 
> >> use the same style names but use different formatting 
> properties. But 
> >> even embedded styles sheets don't prevent styles from being 
> >> overwritten. Every time you change a style, you're overwriting 
> >> properties in the internal style sheet.
> >>
> >> Eddie
> >> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >>
> >> Create HTML or Microsoft Word content and convert to Help file 
> >> formats or printed documentation. Features include single source 
> >> authoring, team authoring, Web-based technology, and PDF output. 
> >> http://www.DocToHelp.com/TechwrlList
> >>
> >> Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! 
> >> New editor, full Unicode support. Create help files, 
> web-based help 
> >> and PDF in up to 106 languages with Help &amp;
> >> Manual: http://www.helpandmanual.com
> >>
> >> ---
> >> You are currently subscribed to TECHWR-L as lt34 -at- csus -dot- edu -dot- 
> >>
> >> To unsubscribe send a blank email to
> >> techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
> >> or visit
> >> http://lists.techwr-l.com/mailman/options/techwr-l/lt34%40csus.edu
> >>
> >>
> >> To subscribe, send a blank email to 
> techwr-l-join -at- lists -dot- techwr-l -dot- com
> >>
> >> Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit 
> >> http://www.techwr-l.com/techwhirl/ for more resources and info.
> > 
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > 
> > Create HTML or Microsoft Word content and convert to Help 
> file formats 
> > or printed documentation. Features include single source authoring, 
> > team authoring, Web-based technology, and PDF output. 
> > http://www.DocToHelp.com/TechwrlList
> > 
> > Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! 
> New editor, 
> > full Unicode support. Create help files, web-based help and 
> PDF in up 
> > to 106 languages with Help &amp; Manual: 
> http://www.helpandmanual.com
> > 
> > ---
> > You are currently subscribed to TECHWR-L as cloy -dot- tobola -at- ndsu -dot- edu -dot- 
> > 
> > To unsubscribe send a blank email to
> > techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
> > or visit 
> > 
> http://lists.techwr-l.com/mailman/options/techwr-l/cloy.tobola%40ndsu.
> > edu
> > 
> > 
> > To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com
> > 
> > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit 
> > http://www.techwr-l.com/techwhirl/ for more resources and info.
> > 
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> 
> Create HTML or Microsoft Word content and convert to Help 
> file formats or printed documentation. Features include 
> single source authoring, team authoring, Web-based 
> technology, and PDF output. http://www.DocToHelp.com/TechwrlList
> 
> Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! 
> New editor, full Unicode support. Create help files, 
> web-based help and PDF in up to 106 languages with Help &amp; 
> Manual: http://www.helpandmanual.com
> 
> ---
> You are currently subscribed to TECHWR-L as lt34 -at- csus -dot- edu -dot- 
> 
> To unsubscribe send a blank email to
> techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
> or visit 
> http://lists.techwr-l.com/mailman/options/techwr-l/lt34%40csus.edu
> 
> 
> To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com
> 
> Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> http://www.techwr-l.com/techwhirl/ for more resources and info.

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or 
printed documentation. Features include single source authoring, team authoring,
Web-based technology, and PDF output. http://www.DocToHelp.com/TechwrlList

Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! New editor,
full Unicode support. Create help files, web-based help and PDF in up
to 106 languages with Help &amp; Manual: http://www.helpandmanual.com

---
You are currently subscribed to TECHWR-L as archive -at- infoinfocus -dot- com -dot- 

To unsubscribe send a blank email to 
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40infoinfocus.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
http://www.techwr-l.com/techwhirl/ for more resources and info.