seeking advice on the best way to phrase an error message

Subject: seeking advice on the best way to phrase an error message
From: Tracy Taylor <ipsque -at- yahoo -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Thu, 29 Mar 2007 16:41:49 -0700 (PDT)

Hiya -

I'm trying to find the best way to phrase a specific error message in a common situation. Basically, the application has a form that the user needs to enter, and let's say he or she leaves a field empty - in this case, it's Phone Number.

I've read up quite a bit on error messages, and know not to use an accusatory tone, to keep them concise, to explain the error and how to recover from it. But it seems to me that this very common situation, where a user leaves a field empty, someone must have already come up with the perfect error message.

Current error message in the app I'm working in is: "Phone Number is required and must have a value." It's not the worst way to say it, especially for a system generated error message, but I'm wondering if there is a better way.

Here's what Amazon said in a similar situation:
"Important Messages

There is a slight problem with your order. (See below.)




You didn't enter a phone number. Please enter your full phone number below."

This isn't bad, but it's very wordy. Also, though the words "slight problem" aren't so bad, "You didn't enter a phone number" is a little blamey.


I was going to suggest "Phone Number is required. Please enter a Phone Number." Not the most concise thing in the world, but polite, explains the error and what to do about it.

But I was wondering if the group has any better advice? Thanks, Tracy


^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include single source authoring, team authoring,
Web-based technology, and PDF output. http://www.DocToHelp.com/TechwrlList

Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! New editor,
full Unicode support. Create help files, web-based help and PDF in up
to 106 languages with Help &amp; Manual: http://www.helpandmanual.com

---
You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/ for more resources and info.


Follow-Ups:

Previous by Author: What blogs do people read?
Next by Author: Re: Giving up on XML (Long)
Previous by Thread: Want to play with OSX on a Windows box?
Next by Thread: RE: seeking advice on the best way to phrase an error message


What this post helpful? Share it with friends and colleagues:


Sponsored Ads