RE: Meeting (Teleconference) Facilitation

["Karen L. Zorn" <k -dot- zorn -at- zorntech -dot- com>]

I co-managed a conference several years ago. The co-managers lived 200 miles
apart and the management committee resided in 4 states. Live teleconferences
were the only way we could meet. A couple more lessons learned:

1. Have speakers preface their remarks with their name. This identifies the
voice and helps the person taking minutes.
2. If attendees are dialing in from home offices, they need to shut the
door, turn off the iPod, and put out the dog and/or cat. No distractions!
3. Only one person speaking at a time. Maintaining attention during
teleconferences can be difficult enough, adding vocal overlap can make it
impossible.

Avoiding recapping the meeting for late comers reinforces the purpose of the
agenda and your determination to stick to the schedule. If you are asked to
recap, politely state that you are on a schedule/agenda and the late comer
can read the minutes to find out what they missed. We 


Karen L. Zorn
Zorn Technologies, Inc.
Mesa, AZ


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