Re: Including PDF Bookmarks for Tables and Figures

[Shlomo Perets <shlomo2 -at- microtype -dot- com>]

Sam,

You wrote:

>   I'm using Frame 7.2 on Win XP with Acrobat 8 Pro.
>
>   I'm wondering about including bookmarks in the PDF for tables and
>figures. We deliver our documents only in PDF format, and a LOT of our
>text references tables and figures. Plus, there is a LOT of
>configuration information and other such things in these figures and
>tables. On top of that, our technical support folks would probably refer
>someone to a specific table or figure when they call in for support. So,
>with all of that said, I'd like to include bookmarks for tables and
>figures in the PDF so that they show up, along with the chapter headings
>and such, along the side of the file when it's opened in Reader or
>Acrobat. Ideally, they'd need to be nestled, automatically, inside the
>chapter bookmarks, at the very least. So, here's what it would look
>like, if I can get what I want:
>
>Chapter 1 Blah, blah, blah
>            Heading 1 blah, blah, blah
>                        Heading 2 blah, blah, blah
>                                                Table 1.1 Some table
>title
>                                                Figure 1.1 Some figure
>title
>                                    Heading 3 blah, blah, blah
>                                                Table 1.2 Some other
>table title
>                                                Figure 1.2 Some other
>figure title
>                        Heading 2 blah, blah, blah
>                                                Table 1.3 Yet some other
>table title.....
>
>.....and so on. Is this something that can be done automatically, either
>in settings inside the PDF setup box in Frame or through Adobe Acrobat?


You may include the paragraph tags for figure and table titles in 
FrameMaker's PDF Setup, along with heading paragraphs, but this will result 
in the figure/table bookmarks spread all over your bookmark list, on 
different levels, because Acrobat cannot "skip" a bookmark level. Even if 
you indicate the TableTitle paragraph as bookmark level 6 (in your example 
above), it will show up as level 4 if it follows a Heading2 item , and as 
level 2 when it follows a Title item . Also, some of these Figure/Table 
bookmarks are likely to be under initially-collapsed bookmarks.
As a result, common practice is not to include bookmarks for tables and 
figures, at best only including a bookmark for the page where a list of 
tables or figures is present.

[ An automated solution is available with the FrameMaker-to-Acrobat 
TimeSavers add-on (works transparently as part of the distilling process), 
where one of the many functions is the Extract figure bookmarks / Extract 
table Bookmarks function. It rearranges the bookmarks for figures and 
tables (or other special items), and places them either at the beginning or 
the end of the bookmark list, under a user-defined heading, initially 
expanded or collapsed as needed.
For more information, see http://www.microtype.com/ImprovePDF05.html .
A real-life example of how this feature may be used is available at 
http://www.bergan.com/WilsEtal.pdf ]


Shlomo Perets

MicroType, http://www.microtype.com * ToolbarPlus Express for FrameMaker
FrameMaker/Acrobat training & consulting * FrameMaker-to-Acrobat 
TimeSavers/Assistants


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