TOC field frustration?

[Geoff Hart <ghart -at- videotron -dot- ca>]

Lorraine Kiewiet wondered: <<Each time I send a Word document as an  
attachment to an employee, the TOC field shows page "2" for all  
pages!  The page numbering at the bottom of each page is correct. It  
is only the TOC that gets confused.  This is Windows XP (for me).   
Does the recipient's Windows or Word version make a different if it is  
Vista? >>

The Windows version isn't relevant, though the Word version may be.  
Word isn't nearly so compatible between versions as Microsoft would  
have you believe.

Most likely what you're seeing is Word forgetting to update field  
codes. Pagination depends at least partially on the printer driver  
that has been installed on a system, and each time you open a Word  
document, Word checks to see what printer Windows thinks it should use  
for output. If the printer on your colleague's system uses (for  
example) different font metrics than the one on your system, Word will  
reflow the text so that the onscreen document matches what will appear  
on the colleague's printer. Unfortunately, fields won't automatically  
update to reflect the new pagination. If that's what is happening,  
then the solution is to select all (Control+A), then press the  
shortcut for Update Field (F9).

If the TOC is pointing to headings in external documents (e.g., if you  
used the MasterDocs feature), then Word can't see those documents  
unless you sent them along with the problem file, and therefore it  
can't update the field. That's another possibility.

------------------------------------------------------------------------
Geoff Hart (www.geoff-hart.com)
ghart -at- videotron -dot- ca / geoffhart -at- mac -dot- com
------------------------------------------------------------------------
Effective Onscreen Editing:
http://www.geoff-hart.com/books/eoe/onscreen-book.htm
------------------------------------------------------------------------

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