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To some extent, it sounds like what you are seeking is a piece of
software that automates what a project manager generally does. Unless
I am misunderstanding your setup, it also sounds as if you may have as
much a problem of management as you do with process control. Any
software will not eliminate that kind of issues.
They have both a free, open source community edition and paid
enterprise licenses with full support. Alfresco was founded by folks
who were prime movers in products like Documentum, but Alfresco is
somewhat better while being less costly.
As it happens, I did projects in several companies that had issues
that sounded like some of what you are facing. At one of them, it was
such a snake pit that I wound up having the requirements document
physically signed off by everyone with a stake in it, then I laminated
the pages so there could be no question that the original was, in
fact, exactly what was agreed upon! Later,it proved an extremely
valuable CYA document for several individuals involved. Previously, on
other projects, requirements changed precipitously but it was the
workers who were fired even if they had nothing to do with or weren't
even informed of some rather dumb changes. This time, it was a vice
president who wound up getting the axe, much to the relief of all and
sundry as he had been the source of an amazing amount of problems for
a very long time.
Best of luck!
David
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