Re: Word without proliferation of styles

[Chantel Brathwaite <brathwaitec -at- castupgrade -dot- com>]

I feel your pain.  A question - how long is this document?

Regardless of length, I'd probably first see if there is any type of 
consistency concerning the applied styles.  Perhaps the body text has 5 
or 10 different styles applied to it.  Or maybe arial is only used in 
tables or courier for code examples.  If that is the case, then you 
could do a find and replace on paragraph styles or fonts then work to 
apply styles that way.

If much of the document should be formatted in the same style - like 
perhaps 60 or 75% of the document (or a large section) should be body 
text, then I'd mark everything in the document that same style, then 
only change what needs to be changed (using the old 1000 styled document 
as a guide to determine which text should be lists, bullets, and such.)

I believe that once a style is not used, it won't appear by default on 
the style list ... I'm not sure if those styles still actually exist 
somewhere though - but knowing Word, my hunch is that every single style 
is probably resident there somewhere - even if you aren't using it.  If 
that is the case, then perhaps after you've tagged the document 
properly, you could simply open up a new document, import the "clean" 
styles, then do a copy and paste of the clean, marked up text.  I'm not 
sure if this would work though - someone else here might shed some light 
on whether that will work.

I'm sure others will have other remedies.  I'll be watching myself since 
I have a number of documents that require cleanup.   Hope you'll find 
something that will make your life easier!


Chantel


On 3/16/2011 5:09 PM, McLauchlan, Kevin wrote: