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As of Flare 7 this is accomplished by selecting the check box labeled "Exclude content not linked directly or indirectly from the target" on the Advanced tab of the open target. Works great. (I had the exact same problem you were having.)
The new ribbon interface works well and there's a new Quick Access Toolbar where you can drop commonly used tools (although I filed a bug because the "Close Project" button wouldn't stick -- kept disappearing every time I closed the app; they're on it).
I hear this a lot about Authorit, the ease of use (although I've heard from one or two pretty skilled professionals that they *didn't* find it easy to use). I'd love to try it (could probably do a free download), but it did seem priced out of reach when I was researching it and that's no good -- I don't know why they'd want to lose a big market but maybe they're going for the big industrial stuff. Too bad, if it does turn out to be an easy app.
Steve
Cayenne Woods wrote:
...
One of my biggest issues with Flare was having to put conditions on
everything so that it would NOT publish to the html output - draft
topics, topics for other products, etc. I may try again to get
best-practice tips from them but was unable to get that previously.
What happened was that crud showed up in searches in html output, even
tho it wasn't in the TOC - how Author-it handled this was, if something
was linked it was published, without having to think about it.
Another thing I found really hard may be addressed in Flare 8, from
what I've seen - which is some amount of customization available for a
toolbar, so that frequently used styles and tasks can be done in one
step instead of 3 or 4.
...
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