RE: Details on the Email List migration: It's a good thing

[Fred Ridder <docudoc -at- hotmail -dot- com>]

What are these notifications that everybody keeps talking about? I've never seen such a thing. I've mostly seen... well, nothing at all, actually.

-Fred Ridder

> Date: Thu, 3 Oct 2013 11:05:08 -0500
> Subject: Re: Details on the Email List migration: It's a good thing
> From: admin -at- inktopia -dot- net
> To: sharon -at- anthrobytes -dot- com
> CC: techwr-l -at- lists -dot- techwr-l -dot- com
> 
> Hi Sharon,
> 
> We're in an interim period and this "notification" approach will go away
> over the weekend. We just want to avoid the SPAM issue and confusion that
> occurred earlier.
> 
> Those notification notes are part of the conversations / comments to
> WordPress site NOT part of the email discussions.
> 
> At this point, we're in a lose / lose situation. We turn things back on and
> haven't tested / trained and people will flame us for "SPAM" and become
> very confused / agry. If we take time to try to address an issue we never
> saw coming, then there's issues with the "notifications".
> 
> Frankly, we're taking the lesser of two evils and trying to get things
> resolved.
> 
> By Monday, the emails are flowing throw the new system without the out
> office SPAM and people can read all comments in their email. This is our
> hope as well as many people here.
> 
> Thanks for patience -
> 
> Take care,
> al
> 
> 
> 
> On Thu, Oct 3, 2013 at 10:56 AM, Sharon Burton <sharon -at- anthrobytes -dot- com>wrote:
> 
> > Yeah, this doesn't work for me, either. I don't have time to click links
> > and
> > go look at stuff in a browser. I want to glance at the email content to see
> > if it interests me. I'm not going to click links and go look at web pages,
> > especially on my mobile devices.
> >
> > If this is how the new list works, I'm afraid I'll have to leave.
> >
> >
> > sharon
> >
> > Sharon Burton
> > 951-369-8590
> > www.sharonburton.com
> > Twitter: sharonburton
> > Author of 8 Steps to Amazing Webinars,
> > available on Amazon and bn.com
> >
> >
> > -----Original Message-----
> > From: techwr-l-bounces+sharon=anthrobytes -dot- com -at- lists -dot- techwr-l -dot- com
> > [mailto:techwr-l-bounces+sharon=anthrobytes -dot- com -at- lists -dot- techwr-l -dot- com] On
> > Behalf Of Brian -dot- Henderson -at- mitchell1 -dot- com
> > Sent: Thursday, October 03, 2013 7:49 AM
> > To: jstickler -at- gmail -dot- com; techwr-l -at- lists -dot- techwr-l -dot- com
> > Subject: RE: Details on the Email List migration: It's a good thing
> >
> > Since this is the first actual discussion list message I've received in two
> > days, I was beginning to think that I would only be getting those forum
> > notifications from now on (which you can turn off through your profile
> > settings BTW). Glad to see the list is still working.
> >
> > I too find the notification method of discussion to be pretty much a no-go
> > for me.
> >
> > Brian H.
> >
> > -----Original Message----- From: Julie Stickler
> >
> > I am currently not receiving comments from the forum, only e-mails that
> > contain links to comments.  Usability issue one, I have to click through.
> >
> > And the subject line in the e-mail does not include the discussion thread
> > title, so I have no idea if the discussion would be one I have any interest
> > in joining/following.  Usability issue number two, I have to click through
> > with no idea what might be on the other side.
> >
> > Thankfully my G-mail pretty much took care of the rash of weird e-mails in
> > the past couple of days during the transition.  But I'm missing the chatter
> > from the old TECHWR-L list.  My inbox has been too quiet this week.  Are
> > there actual discussions going on over on the forums that just aren't
> > coming
> > through?
> >
> >
> > On Fri, Sep 27, 2013 at 12:57 PM, TechWhirl Admin
> > <admin -at- techwhirl -dot- com>wrote:
> >
> > > Hi Mark,
> > >
> > > People who are monitoring via email will get all comments, whether
> > > they're posted by email or online.
> > >
> > > Connie
> > >
> > >
> > > On Fri, Sep 27, 2013 at 12:12 PM, Mark Giffin <mgiffin -at- earthlink -dot- net>
> > > wrote:
> > >
> > > > So if I start an email thread on a topic and get responses via
> > > > email, can there also be responses to that thread on the website
> > > > that do not appear
> > > in
> > > > the email thread?
> > > >
> > > > Thanks,
> > > > Mark Giffin
> > > >
> > > >
> > > > On 9/27/13 6:10 AM, TechWhirl Admin wrote:
> > > >
> > > >> Good morning Whirlers,
> > > >>
> > > >> The work is underway for what should be a smooth transition of the
> > > >> list
> > > to
> > > >> our new community forums. No need to panic, we do all the heavy
> > lifting.
> > > >> But we wanted to give you some details, and some things to be on
> > > >> the lookout for, to make the move truly effortless.
> > > >>
> > > >> *Base Category for all Discussions Started Via Email*
> > > >>
> > > >>
> > > >> Discussions started with our normal email address will be located
> > > >> in the "Technical Writing and Communications" category of the
> > > >> Forums (
> > > >>
> > > >> community.techwhirl.com).
> > > >>
> > > >>
> > > >> *Sending and Replying to Emails*
> > > >>
> > > >> Starting a Discussion: No change from today - Send notes to
> > > >> techwr-l -at- lists -dot- techwr-l -dot- com
> > > >>
> > > >> Replying to Emails: There's a slight change if you use a filter or
> > rule.
> > > >> Currently, the techwr-l -at- lists -dot- techwr-l -dot- com email address is used to
> > > >> deliver all conversations, in addition to being used to start them.
> > > >> However, moving forward the Forums admin / distribution email
> > > >> address is discussions -at- techwhirl -dot- net -dot-  And as a little tech
> > > >> background, the system uses sub-aliased email addresses to make
> > > >> certain that your replies are
> > > aligned
> > > >> to the correct discussion topic, so emails will be structured this
> > way:
> > > >> discussions+d[somenumber] -at- tech**whirl -dot- net <http://techwhirl.net>.
> > > >>
> > > >> We share this because some of you may be curious, and if you have
> > > filters
> > > >> /
> > > >> rules set up in your Yahoo!, Outlook, Gmail, Hotmail or other email
> > > >> client,
> > > >> you'll need to update them to accept this address:
> > @techwhirl.net(note
> > > >> that going forward, any address with "techwhirl.net" as the domain
> > > >> indicates it's a system generated account) rather than the @
> > > >> lists.techwr-l.com. We also suggest you check your SPAM settings on
> > > >> Monday morning to ensure your email system continues to deliver
> > > >> your TechWhirl discussions.
> > > >>
> > > >> And, yes, conversations can be started by sending notes to
> > > >> discussions -at- techwhirl -dot- net in addition to the address we'll
> > > >> publicize, which is discussions -at- techwhirl -dot- com -dot- 
> > > >>
> > > >>
> > > >> *Daily Digest*
> > > >>
> > > >>
> > > >> As of today, the Forum platform does not have a "Daily Digest"
> > > >> option
> > > like
> > > >> the one we use today. We're exploring options, and the most likely
> > > choice
> > > >> will use MailChimp's RSS email updates. It'll operate in a similar
> > > manner
> > > >> except that you'll be able to login to the Forum and leave comments
> > > when a
> > > >> Discussion of interest appears.
> > > >>
> > > >> For those of you who use an RSS Reader you'll be able to subscribe
> > > >> to
> > > the
> > > >> entire list via community.techwhirl.com /discussions/feed.rss. For
> > > those
> > > >> of
> > > >> you interested in only following a particular category, you can
> > > >> find the RSS feed by adding "/feed.rss" to the end of each URL (
> > > >>
> > > >> community.techwhirl.com /discussions/categories/[**category
> > > >> name]/feed.rss).
> > > >>
> > > >>
> > > >> *Current Conversations*
> > > >>
> > > >> At the point when we do the final cutover, some discussion threads
> > > >> may
> > > be
> > > >> inflight. We'll continue to capture those, and add them to the
> > > >> system manually, so you may see a slight delay on some of those posts.
> > > >>
> > > >>
> > > >> *Next Steps*
> > > >>
> > > >>
> > > >> We have updated the website to direct all new joiners to the Forums
> > > >> and have extracted a full list of our members as of yesterday
> > > >> afternoon. We will spend the weekend refining the data and getting
> > > >> it ready to import into the system. The import and final QA should
> > take
> > around 4-6 hours.
> > > >>
> > > >> Once the QA check is done, Eric Ray (who has been helping us with
> > > >> all
> > > the
> > > >> backend work) will then change the Techwr-l -at- lists -dot- techwr-l -dot- com
> > > >> address over to the Forums. We'll then welcome you to the new
> > > >> Forums, send you each a note with more information about your
> > > >> accounts and proceed to clean up
> > > any
> > > >> inflight conversations.
> > > >>
> > > >> Hang with us and please be patient. We've planned and tested this a
> > > >> few times, so if we're lucky the hiccups will only be small rather
> > than
> > big.
> > > >>
> > > >> Thanks again being a member of our list.
> > > >>
> > > >> Sincerely,
> > > >>
> > > >> Connie / Al
> > > >>
> > > >>
> > > >>
> > > >
> > > >
> > > > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^**^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > > > New! Doc-to-Help 2013 features the industry's first HTML5 editor for
> > > > authoring.
> > > >
> > > > Learn more: http://bit.ly/ZeOZeQ
> > > >
> > > > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^**^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > > >
> > > > You are currently subscribed to TECHWR-L as admin -at- inktopia -dot- net -dot- 
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> > > >
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> > > >
> > > >
> > > > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> > > > http://www.techwhirl.com/**email-discussion-groups/<
> > > http://www.techwhirl.com/email-discussion-groups/>for more resources
> > > and info.
> > > >
> > > > Looking for articles on Technical Communications?  Head over to our
> > > online
> > > > magazine at http://techwhirl.com
> > > >
> > > > Looking for the archived Techwr-l email discussions?  Search our
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> > >
> > >
> > >
> > > --
> > >
> > >
> > >
> > > TechWhirl.com
> > > Online Magazine and Discussions for Today's Tech Writer
> > >
> > > Follow TechWhirl on
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> > >
> > > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > > New! Doc-to-Help 2013 features the industry's first HTML5 editor for
> > > authoring.
> > >
> > > Learn more: http://bit.ly/ZeOZeQ
> > >
> > > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > >
> > > You are currently subscribed to TECHWR-L as jstickler -at- gmail -dot- com -dot- 
> > >
> > > To unsubscribe send a blank email to
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> > >
> > >
> > > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> > > http://www.techwhirl.com/email-discussion-groups/ for more resources
> > > and info.
> > >
> > > Looking for articles on Technical Communications?  Head over to our
> > > online magazine at http://techwhirl.com
> > >
> > > Looking for the archived Techwr-l email discussions?  Search our
> > > public email archives @ http://techwr-l.com/archives
> > >
> >
> >
> >
> > --
> > Julie Stickler
> > http://heratech.wordpress.com/
> > Blogging about Agile and technical writing
> >
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > New! Doc-to-Help 2013 features the industry's first HTML5 editor for
> > authoring.
> >
> > Learn more: http://bit.ly/ZeOZeQ
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
> > You are currently subscribed to TECHWR-L as Brian -dot- Henderson -at- mitchell1 -dot- com -dot- 
> >
> > To unsubscribe send a blank email to
> > techwr-l-leave -at- lists -dot- techwr-l -dot- com
> >
> >
> > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> > http://www.techwhirl.com/email-discussion-groups/ for more resources and
> > info.
> >
> > Looking for articles on Technical Communications?  Head over to our online
> > magazine at http://techwhirl.com
> >
> > Looking for the archived Techwr-l email discussions?  Search our public
> > email archives @ http://techwr-l.com/archives
> >
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > New! Doc-to-Help 2013 features the industry's first HTML5 editor for
> > authoring.
> >
> > Learn more: http://bit.ly/ZeOZeQ
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
> > You are currently subscribed to TECHWR-L as sharon -at- anthrobytes -dot- com -dot- 
> >
> > To unsubscribe send a blank email to
> > techwr-l-leave -at- lists -dot- techwr-l -dot- com
> >
> >
> > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> > http://www.techwhirl.com/email-discussion-groups/ for more resources and
> > info.
> >
> > Looking for articles on Technical Communications?  Head over to our online
> > magazine at http://techwhirl.com
> >
> > Looking for the archived Techwr-l email discussions?  Search our public
> > email archives @ http://techwr-l.com/archives
> >
> >
> >
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > New! Doc-to-Help 2013 features the industry's first HTML5 editor for
> > authoring.
> >
> > Learn more: http://bit.ly/ZeOZeQ
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
> > You are currently subscribed to TECHWR-L as admin -at- inktopia -dot- net -dot- 
> >
> > To unsubscribe send a blank email to
> > techwr-l-leave -at- lists -dot- techwr-l -dot- com
> >
> >
> > Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> > http://www.techwhirl.com/email-discussion-groups/ for more resources and
> > info.
> >
> > Looking for articles on Technical Communications?  Head over to our online
> > magazine at http://techwhirl.com
> >
> > Looking for the archived Techwr-l email discussions?  Search our public
> > email archives @ http://techwr-l.com/archives
> >
> 
> 
> 
> -- 
> 
> 
> TechWhirl.com
> Online Magazine and Discussions for Today's Tech Writer
> 
> Follow TechWhirl on
> Twitter:         @TechWriterToday
> Facebook:     facebook.com/techwriterlist
> Google+:     plus.ly/TechWhirl
> 
> 
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> New! Doc-to-Help 2013 features the industry's first HTML5 editor for authoring.
> 
> Learn more: http://bit.ly/ZeOZeQ
> 
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> 
> You are currently subscribed to TECHWR-L as docudoc -at- hotmail -dot- com -dot- 
> 
> To unsubscribe send a blank email to
> techwr-l-leave -at- lists -dot- techwr-l -dot- com
> 
> 
> Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> http://www.techwhirl.com/email-discussion-groups/ for more resources and info.
> 
> Looking for articles on Technical Communications?  Head over to our online magazine at http://techwhirl.com
> 
> Looking for the archived Techwr-l email discussions?  Search our public email archives @ http://techwr-l.com/archives
 		 	   		  


^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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