Re: Using Word as an Authoring System

[Caroline Tabach <caroline -dot- tabach -at- gmail -dot- com>]

Can people reccomend sources on the web with information about Power Use of
Word?



On Wed, Nov 29, 2017 at 9:53 AM, Slager Timothy J <
Timothy -dot- Slager -at- dematic -dot- com> wrote:

> Agreed. Lock down the template.
>
> If you have resources, beef up the template with a ribbon tab for your
> styles only. We have buttons for all paragraph styles and buttons that
> insert tables and graphics with captions and apply the approved styles. You
> can also program Word to intercept buttons on the Home tab and apply your
> styles for bullets, numbering, and the like. Another button links to our
> style guide and help for using the template.
>
> We added a dialog box that serves as an input form for header and footer
> data. Menu items insert our standard cover, copyright information, and
> other front matter. Since we are international, we also have a toggle
> function that changes between A4 and Letter page formats without affecting
> pagination, so you don't have to update TOC, etc. when you switch between
> the two.
>
> Don't underestimate Word. But also don't underestimate the potential
> frustration with it.
>
> tims
>
> PS: I think I am permanently banned from posting to TechWhirl, so this
> won't go to the group. Feel free to pass on..
>
> -----Original Message-----
> From: techwr-l-bounces+timothy -dot- slager=dematic -dot- com -at- lists -dot- techwr-l -dot- com
> [mailto:techwr-l-bounces+timothy -dot- slager=dematic -dot- com -at- lists -dot- techwr-l -dot- com]
> On Behalf Of Gene Kim-Eng
> Sent: Tuesday, November 28, 2017 11:26 PM
> To: Paul Hanson; 'TechWhirl (techwr-l -at- lists -dot- techwr-l -dot- com)'
> Subject: Re: Using Word as an Authoring System
>
> The biggest potential landmine with Word is what can happen if multiple
> users with different default Word templates open, edit and save documents
> (an untrained or a trained but careless user with a nonconforming template
> clicks "Yes" when Word detects differences between an existing DOC files
> styles and same-named styles in the local user's template and asks if it
> should update the styles in the DOC). In all the environments I've ever
> worked in, the only time I managed to avoid this happening was in a tiny
> startup where I managed to get control of /every/ Word seat in the company
> and set them all up with the same set of password-locked, read-only DOTs.
>
> Gene Kim-Eng
>
> On 11/28/2017 12:05 PM, Cardimon, Craig wrote:
> > At my company, we are drifting away from our old authoring system and
> moving toward using Microsoft Word.
> >
> > Do you knowledgeable folks have any advice, suggestions, tips, or tricks
> for me about using Word for product documentation?
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-- 
Caroline Tabach
Technical/Marcom Writer
e-mail: caroline -dot- tabach -at- gmail -dot- com
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