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It is unwise to retain docs past their legal retention period. If they get
a subpena for docs, and they have them even if the retention is expired,
they have to produce them, whereas if they had been destroyed on schedule,
they are indemnified.
Are you having issues finding everything you think is there? I started
using a search application called X-1 Search...the best $95 application I
have ever invested in, and it will pre-index shared folders and SP sites.
On Fri, Oct 2, 2020 at 3:24 PM Tony Chung <tonyc -at- tonychung -dot- ca> wrote:
> Hey Jay,
>
> SharePoint is fun, once you understand where everything really is stored.
> It gets even more fun if the group has Teams too. Oh boy!
>
> I mean this literally. At first I hated how easy MS makes it to just add
> content everywhere. But as I play with it I recognize patterns and can work
> more efficiently with it and provide guidance to others.
>
> The organization where I work has an unrealistic retention policy where
> they are not allowed to delete any SharePoint content, even if it was meant
> to be a boilerplate or test site. I told them it was a stupid policy to
> force content retention while the org is still dipping its feet into the
> pool. MS does NOT make it easy to move sites files from place to place.
>
> Documents, on the other hand, are far more easier to manage. Then you can
> set up document lists on SharePoint pages to direct people to the specific
> content you think they want.
>
> -Tony
>
> On Fri, Oct 2, 2020 at 11:25 AM Jay Maechtlen <techwriter -at- laserpubs -dot- com>
> wrote:
>
> > I'm helping with docs and info posted on a conglomeration of SharePoint
> > sites.
> >
> > As usual, it is comprised of pages and PDF docs.
> >
> > I'm searching on 'shared content' on SP sites, and getting some hits,
> > but perhaps some of you folks have ideas - aside from 'don't do that'? I
> > am not an admin, but those who are might listen.
> >
> > Resources, experiences, and guidance welcome!
> >
> > cheers
> > Jay
> >
> > --
> > Jay Maechtlen
> > 626 444-5112 office
> > 626 840-8875 cell
> > www.laserpubs.com
> >
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