Re: Help! Looking for advice on a Visio template issue!

[Lin Sims <ljsims -dot- ml -at- gmail -dot- com>]

Yes, and one. ;-)

On Mon, Sep 19, 2022 at 9:56 PM Lin Laurie <linlaurie1 -at- hotmail -dot- com> wrote:

> Thanks. Thatâs just what we did today. It turned out that various
> equipment vendors used a company called VisioCafe.com to distribute their
> shapes. So, since they all go to one site to get them, we felt better about
> that. I just designed a template that had a shell with the logo, name, and
> other pertinent details and let them get their equipment diagrams and other
> shapes from that site. Everyone was happy and it was less work for me. I
> love doing Word templates, but this pushed beyond my Visio template
> knowledge. I got to develop my skills but also got to go back to what Iâm
> more interested in.
>
> Thanks for your help!
>
> I donât often ask for it, but I do love having this community to ask. Iâve
> been a âmemberâ since 1987 or so and recall two ways to upset tech writers:
> Ask about serial commas and if they use 1 or 2 spaces after a period. I
> know there are still some of us around with thoughts on those subjects. LOL
>
> Lin Laurie
>
> From: Nina Barzgaran <nina -dot- barzgaran -at- barzgaran -dot- at>
> Sent: Friday, September 16, 2022 9:10 PM
> To: Lin Laurie <linlaurie1 -at- hotmail -dot- com>
> Cc: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Help! Looking for advice on a Visio template issue!
>
>
> Hello Lin,
>
> the principle is not uncommon the way you are outlining this... Share
> files and folders securely in a company network. I am not an expert on
> Visio technology as far as using templates as .zip-files goes.
> Used it, had some training even, but it's been a while.
>
> If I get it correctly, you want to prepare consistently styled templates
> and they should be available from various devices inside the same company
> network?
> Since they did it similarly before, using 'any old template' online, my
> basic understanding and thinking is:
> You would want to get back to their IT infrastructure team, and together
> with the engineers / stakeholders of that endeavour, figure out how to
> share those consistent templates with whom, securely.
> As some random examples, a company cloud service comes to mind (if
> available), even the company intranet, whichever they are using, network
> drives used via VPN, etc...
>
> All the best
> Nina
>
>
>
> Am 16.09.2022 18:04, schrieb Lin Laurie:
> Hi all,
>
> I am working with a client who uses a variety of network equipment. I'm
> creating Visio templates that are preloaded with recommended shapes ready
> to use. Because our network engineers use Visio to diagram network
> connections to various equipment, they've told me that the canned shapes
> don't work for their needs. In the past, they've gone online and used
> different sites (depending on the equipment vendor) and downloaded
> templates to address their needs.
> The person leading this discussion on behalf of the engineers has just
> gone wherever he wanted to and thought he'd use the templates for branding
> and other page information.
> My job is to bring standardization and consistency to the company by
> creating templates. We didn't want to download the current equipment
> templates because they get out of date. The other concerns are:
>
>   *   Could they be downloading viruses in the template zip files?
>   *   Is there a better way to handle this, like going directly to a
> vendor's site?
>   *   What do other companies do?
>
> In the past, I've mostly worked with process flow diagrams directly and
> given the network engineers the templates, but I don't know what they do
> with them once they get them. However, I've worked at some highly
> security-conscious companies (like Intuit (TurboTax) and a couple of
> medical labs, all which have high security due to the personal and
> financial data they keep. My current company isn't quite as secure as that,
> although they are trying but coming from behind.
> I am wondering if anyone has any suggestions on how to handle this. I
> appreciate all suggestions.
> Please direct responses to me in addition to the list.
> Thanks!
> Lin Laurie
> 206.900.1861
>
>
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-- 
Lin Sims
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