Re: Cleaning the Agean Literature Room

[Jason Huntington <JasonH -at- CAPTURA -dot- COM>]

Two directions/suggestions:

1) A company in Provo, Utah called InfoLink specializes in scanning
documents onto CD-ROM indexed using a proprietary engine.

2) Several groupware vendors such as Novell, Inc.'s GroupWare Division
provide document management solutions, most of which include a database
and interoperability with their/your e-mail system such as GroupWise or
MS Exchange.

Hoping to help,

        Jason R Huntington
       Senior Technical Writer
              (425) 487.9484 x146

      Captura Software, Inc.
You may be losing money by waiting.

        -----Original Message-----
        From:   FOVEAPROD [SMTP:FOVEAPROD -at- AOL -dot- COM]
        Sent:   Friday, December 05, 1997 7:58 AM
        To:     TECHWR-L -at- LISTSERV -dot- OKSTATE -dot- EDU
        Subject:        Cleaning the Agean Literature Room

        I have been tasked with creating a system to manage an
inventory.  We have
        approximately 1500 hardcopy documents created over 40 years that
need to be
        quickly and easily referenced, located and then handed to
whomever made the
        request.  While looking around to get an idea of the scope of
the project I've
        found documents I never knew existed!  (I shudder to think how
many times
        we've re-invented the wheel!)
        The needs seem to be:
        1. Account for what's in the room at present
        2. Track the traffic - what's used and what's not.  This would
eliminate
        maintaining stock of out-of-date documents.
        3. A searchable database.  The engineers are forever asking for
existing
        literature to mark up of for a new widget.
        4. A database I can eventually link to the company intranet.
That way our
        offices in Belfast and Norway can access this data at their
convenience.

        So, any suggestions?  Personally, I would like some form of bar
code, this
        would eliminate the need for the Dewy decimal system (I'm no
library
        scientist).  I'm looking at Access for the database.   The final
intranet
        database will have to be compatible with NT 4.0.

        Thanks in advance.
        Jeff Parmenter
        Technical Publications
        Camco Products & Services
        jparmenter @camco.com
        Foveaprod -at- aol -dot- com


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