est writing time responses

["Salmonsen, Lori A" <Lori -dot- Salmonsen -at- PSS -dot- BOEING -dot- COM>]

Thanks to everyone who responded to my request yesterday for help estimating writing time for marketing brochures.

The question I asked is as follows:
"I need some help quickly. I am submitting a proposal for writing content for two marketing brochures. I checked the TECHWR-L archives already and found nothing that addresses writing time, only editing time.
Can anyone offer an estimate for how long it takes to write content for a marketing brochure? I think it will be a two-sided glossy flyer."

Several people asked me to share the answers I received, so here they are.
______________________________________

I used to freelance and was paid by the word. maybe you could charge based on your estimate of the number of words. a couple years ago I was paid 35 cents/word for blurbs for hospital publications, which translated into about $35-40/hour for me.

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No, can't help you. Sorry. This seems like such a unique situation. It seems
as if you would have a better feel for this since you're writing the proposal.
It seems like asking how long it would take to drive from New York to Chicago.
You might drive straight through at 80 MPH while I'd go 70 and stop at all the
interesting places along the way--not to mention stopping overnight to sleep.

Please share other input with us. I've never considered estimating writing time
until I had a firm grasp of what was expected. Do you need to conduct research?
Interview others? Do you have an outline? Must you integrate graphics? What's
involved in the approval cycle? Rewrite time? So many variables...

How can you estimate unless you know what you must do? I'd be very interested
in learning how others "guesstimate" the values you seek.

Good luck.
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I did one last about two weeks, while having a full time job and working
on it occasionally.

Might depend upon how much material you are getting up front from the
client. If you have to read through a business plan and previous sales
literature to get your ideas--might be best to consider that time in there
too.
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Actually, I recall I billed the client for approximately three and a half
hours. I think I really worked more like four hours on it. It was what is
called (Bob Bly [1] at least calls it), a "Slim Jim." A brochure that will
fold and fit in a business size #10 envelope.

I spent some time reading the business plan (brochure was for a start up).
The research, where you are getting the raw materials to be creative, are
important too, I think.

Suppose it would be important to consider how much actual text you have to
write, and as I said, how much research time--researching the product of
service to make your copy persuasive.

So like maybe four or five hours?
______________________________________

There's no way to estimate timing from the information
you've provided, and in any event, such estimates would be
_our_ times, not yours. That being said, a few thoughts on
how you can come up with a personalized estimate that will
work for you:

"I think it will be 2 pages" is always a danger signal. Make
sure you understand _precisely_ what you're getting into
before you even begin thinking about coming up with an
estimate. You'll need to know page length (and word length,
since the two interact), whether or not you can use color (and
other budgetary aspects), and the complete list of messages
that your client wants you to communicate. Will you be doing
graphics, layout, and production, or just generating text?
"Writing content" usually includes much more than just the
words.

Once you've got the list of messages, you need to do a reality
check: Are the messages correct and useful? (You may not be
able to talk marketing out of their pet messages, but
sometimes your "outsider's" input can point out problems
they're blind to.) Do you understand each message well
enough to write about it? (If not, you'll have to add time for
research.) Will they give you access to experts who can
provide details on each message? (If not, how are you going
to create information you don't know anything about? Add
more research time!) Do you understand enough about the
market, the product, and the product's competitors to be able
to "position" the product with respect to those factors? (If not,
add still more research time.)

Try writing sample text to support one message; I prefer to
pick the most difficult message, because any estimates based
on that message should be overestimates. Come up with an
estimate of how long it will take to do a draft, then pad it
liberally (based on your knowledge of how fast _you_ move
from draft to final version). Multiply by the number of
messages. This is your _starting_ point for an estimate, not a
final estimate.

Do you understand the review process imposed by your
client? If you don't, you need more research to pin down just
what hoops they'll make you jump through. If a single
person, with the reputation for being easy to persuade, does
the entire approval, you don't need to pad the times much, if
at all. If the draft will be reviewed by a committee, with
separate technical and marketing reviews, you can expect
multiple revisions of your draft, with frustrating delays. In
particular, you may have to arbitrate between marketing and
technical reviewers, since they often have dramatically
different views of reality. Allow time for negotiations and
compromise. I've seen suggestions that after you've come up
with your best scientific estimate, you should double that time
to allow for "life happens" moments; although those
statements were tongue in cheek, there's also considerable
justice to them.

Finally, put this all down in writing and get it approved in
writing by someone with authority to approve the contract;
that may not be the person who asked you to submit a
proposal, though it usually is. Include a clause that any
deviations from the written agreement will be billed at a rate
of $x/hour. Then be prepared to renegotiate on the fly when
things change, since they commonly do.
______________________________________

Sounds good. It will be interesting to see if your eight hour estimate is
appropriate.
If the estimate turns out low... well, they tell me we learn more from our
faux pas(s) than from our successes. :-)

Isn't is great how you can get reasonble and fast advice from this list?


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