Re: Converting PowerPoint to PDF - how to include notes?

["Dick Margulis " <margulis -at- mail -dot- fiam -dot- net>]

Max,

Yes, this is relatively easy, although AFAIK it is not documented anywhere people are likely to look.

I assume you have PDFMaker installed, which adds a couple of Acrobat buttons to the toolbar in Office applications. So, beginning from that point . . .

The Create PDF button in PowerPoint works differently from the one in Word. It is, um, more primitive, to put it kindly. (But PowerPoint is more primitive than Word, so I'm not blaming Adobe.)

Whatcha gotta do is this:

1. File > Print

2. In the Print dialog, select the options for the kind of output you want to see in the PDF. This includes, to take your example, "Notes Pages." While you're there, select Distiller as your printer.

3. Click OK to begin the print job.

4. Click Cancel to stop the print job (or you could just go ahead and complete the job this way, but then you wouldn't get to use the nifty Create PDF button).

5. Save the PPT document. (If you skip this step, you will be prompted to do so on the next step.) The only "change" you are saving is your printing setup.

6. Click the Create PDF button. The PDF that is created will be the kind of output you selected in the Print dialog in Step 2.

In your case (see Step 4), you can do this either way. But in the case that a user wants to preserve hyperlinks, slide animations, etc., you need to do all six steps.

HTH,

Dick 


Max Gente <maxgente -at- yahoo -dot- com> asked:


>Hi, all!
>
>I searched the archives for this information but found
>nothing... Perhaps you can answer my question.
>
>I was asked by one of our tech support managers to
>convert several PowerPoint presentations to PDF, which
>was not a big deal. But then I was also asked if it
>was possible to include the notes from PPT file into
>the resulting PDF. And this is where I got stuck. I
>cannot find a way to achieve this. 
>
>Is this possible at all? How can this be done?
>
>Please, advise.
>
>Thanks,


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