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Allow me to address your questions out of order...
>
> 1) Are there any tools for content management?
Yes. You'll probably hear all about them.
>
> 3) Are there any formal methodologies in use for content management?
Sure, and you'll probably hear about them, too.
>
> 2) how should I approach content management?
I think you're doing great. Your description of a simple Excel file sounds like you're capturing all the relevant information.
Don't feel like you have to over-engineer a solution. The point is to get the job done, and probably not to dazzle them with the abstract elegance of something that takes a long time to create and a ton of training or documentation to maintain.
HTML Indexer 4 is still the easiest way to create and maintain indexes
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