Re: Documentation Review process - client feedback

[Beth Agnew <beth -dot- agnew -at- senecac -dot- on -dot- ca>]

A letter of transmittal is an indication that the accompanying document 
is now ready for review, approval, signoff, and/or action of some sort.  
It usually contains  information about what the document is, why the 
receiver is getting it, and what they are expected to do with it. It may 
also highlight points of interest in the document.  Point out the 
deadline if you need action by a certain date, and be specific about the 
action you want the receiver to take.

The transmittal letter may also include information about the proper 
handling of the document (e.g., "feel free to mark up this copy with 
your changes") and any additional information that helps the receiver 
know what to expect. ("This document is the first in a series of 
publications on ...").

I always tell my students that if they cover the 5W 1H in thinking about 
their cover letter, they'll include everything that is necessary.
--Beth

Lucero, Peggy wrote: