Re: Document Mapping

["Gene Kim-Eng" <techwr -at- genek -dot- com>]

Our documents are integrated into the product
structure in the same engineering database as 
the design drawings.  We also enter "Used In" 
and "Next Assembly" part number data into the 
document control releases.  This enables us to 
display the structure of the entire product or any 
subassembly (such as the document pack) as 
either a bill of materials/list or a graphic drawing 
tree on demand, as well as do reverse lookups 
to display which products documents are used 
in.  

This system would also enable me to outline 
the internal structure of an individual document 
by assigning the document an orderable part
number, assigning  non-orderable part numbers 
to its chapters, illustrations, etc., and treating the
document as an assembly so I can generate BOMs 
or trees for it, but I've never had the need to break 
down a single document to that level of  detail (if I 
did this I would have a "knowledge base," except 
that it would be accessed through the document 
control system rather than a user-pretty web portal).

Gene Kim-Eng


----- Original Message ----- 
From: "Hemstreet, Deborah" <DHemstreet -at- kaydon -dot- com>
To: "techwr-l List" <techwr-l -at- lists -dot- techwr-l -dot- com>
Sent: Monday, May 19, 2008 6:07 AM
Subject: Document Mapping


> Hi All,
> 
> I have a question: are there any tools out there to help someone do a
> graphical representation of documentation?
> 
> We have some incredibly complex procedures with many supporting
> documents. My supervisor would like (and I think it's a nice idea), a
> graphical representation of how all of these documents relate to each
> other, as well as to the company as a whole. (with references to the doc
> numbers). Color codes could indicate the types of documents (policy vs
> procedure vs work instructions)
> 
> This way, someone can, at a glance, see what is involved via charting
> and color coding what documents are needed to do something.
> 
> Any thoughts or ideas?

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